Welsh Slate Case Study

Welsh Slate is the UK’s leading natural slate producer and manufactures roofing slates together with a wide range of dimensional slate products for building construction and architectural applications.

The company uses Mitrefinch’s Time & Attendance system to cover the clocking taken at three of it’s quarries based in Wales.

Sarah Lloyd, Wages Administrator at Welsh Slate says: “The Mitrefinch system was selected due to its ease of use for employees using the swipe terminals and administrators accessing the wide range of management information that it provides. It offered considerable savings in both paperwork and time compared to the previous system we were using.”

Welsh Slate uses the system on a daily basis to check clockings, account for absent employees, change shift patterns and enter planned absence ranges.

Sarah explains: “We downloaded the data from the terminals daily via our modem connection. The hours are then processed to employees’ individual clocking cards. This process saves us a lot of time as a record of all hours worked is available immediately via the connection, enabling us to monitor absence more closely. In the event of an emergency procedure we also have an instant record of exactly who is on site.”

The Company uses the system to generate a wealth of management information. Absence reports are used both weekly and monthly to monitor absence levels. These are exported into Excel to produce management information statistics and keep scores on the different types of absences. This allows Welsh Slate to tackle any problems of absence before it becomes an issue.

Sarah says: We have found the reporting capability of Time & Attendance to be exceptional and have tailored the absence report to suit our particular needs. We also run holiday reports to check the remaining entitlements for employees. The final check is on a Monday for the previous week clearing all anomalies to complete a weekly period end and run reports ready for transferring into our payroll system.

“Time & Attendance has a lot of other companies, it is a highly effective tool which helps business to operate more efficiently bringing both cost and time savings”